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Auction Sellers

Please complete an Auction Seller's Form: (pdf or Excel format) that lists the information on each items you plan to auction. Present this form prior to the auction.

Fill in your name, address, phone, the date. Also fill in your 3-digit seller's code (e.g. your initials).

For each item fill in:

Item #: a sequential item number;

Type code: a code that identifies what type of item is it

AU = Auction item; split 75% to seller, 25% to club

HALF=Auction item; split 50% to seller, 50% to club

AHAP=Aquatic Horticulture Awards Program submission: 1st dollar to club, remainder split 75% to seller, 25% to club;

BAP=Breeder Awards Program submission: 1st dollar to club, remainder split 75% to seller, 25% to club;

MAP=Maraculture Awards Program submission: 1st dollar to club, remainder split 75% to seller, 25% to club;

DON=Donation to club: 100% to club.

# in bag: Number of items in bag

Reserve Price: The lowest price the items should be sold for.

Description: A description of the item to be auctioned

Scientific Name: The scientific name of the item to be auctioned

Please label each lot to be auctioned with the

Seller ID, Bag number, and a description of the item.  All items to be auctioned must be put on a seller's form even if they are a donation or a program item.

 Along with these guidelines, we ask that all members pay particular attention to how you label your items. In addition to the required Seller ID (must be registered in the auction database), Bag number, and description, put as much information on the labels as possible. This will allow buyers to get a glimpse of what you are offering without having to ask so many questions. Put your full name or at least your first name on the bag. This helps the buyer remember who sold the item that the buyer purchased.

Hints:
-Download a copy of the Seller's form and keep it handy.
-Fill out your seller's form PRIOR to the meeting, if possible.
-Check with the auction handler to ensure that your Seller ID is registered.
-Submit your Seller Form to the auction handler PRIOR to the start of the auction.

Example BASIC label:

EMN01...................................HAP
Scientific: Ceratophyllum Demersum
Common: Hornwort
Low to moderate light floating plant.
Requires little to no maintenance.
Good nutrient sump.
Seller = Eamon

EMN = My Seller ID.
01 = The Bag number
HAP = The auction code (See the guidelines for the complete list)
Use the scientific name whenever possible. Most items can be found online. When in doubt, ask other members or BAP and HAP folks. These names change quite often, but we will try our best to identify your items.